Every IEP and notice, in the language the family reads, inside the window the law gives you.
Ad Astra translates IEPs, Prior Written Notices, and evaluation reports for school districts across Maryland, Delaware, and Pennsylvania. One named project manager. A secure workflow built for student records. A turnaround agreed with you in writing before the first document moves.
The clock starts when the parent asks, not when you find a vendor.
In Maryland, when a parent requests their child's completed IEP in a language spoken by more than one percent of the local school system's students, the district has 30 days to provide the translated document.
That is Maryland Education Article § 8-405.Federal rules sit underneath that one everywhere.
- Prior Written Notice has to reach parents in their native language unless it is clearly not feasible, under 34 CFR § 300.503(c).
- Districts have to take whatever action is necessary for a parent to understand an IEP Team meeting, including arranging an interpreter, under 34 CFR § 300.322(e).
- And the Department of Education's 2016 guidance tells districts to be prepared to provide timely and complete translated IEPs.
None of that is news to a special education director. The hard part is the week three requests arrive in three languages and the annual reviews are already stacked.
The documents your compliance calendar actually runs on.
Interpreters for IEP Team meetings, over the phone, by video, or on site, come from the same organization and the same project manager, so the person who translated the document is not a stranger to the meeting about it.
Which service does the situation need?- Individualized Education Programs, including amendments and annual review documents
- Prior Written Notice
- Procedural safeguards and parental rights notices
- Evaluation and assessment reports
- IEP Team meeting invitations and consent forms
- Progress reports and service logs
- Section 504 plans and related correspondence
Five steps, and you know the date before you send the first file.
A named project manager.
One person who knows your district, your formats, and your calendar. Not a ticket queue.
Turnaround agreed in writing, before intake.
You get a committed date up front. We would rather give you a date we can hold than a fast one we cannot.
Secure transfer and handling.
Student records move through a controlled workflow, handled to FERPA and Title VI expectations.
Certified translation with independent review.
A second qualified linguist reviews technical special education terminology before anything comes back to you.
Delivered in your format.
Files come back ready to upload into your system, not as something your team has to retype.
A Maryland district can work with a Maryland company.
Our office is at 8701 Georgia Avenue in Silver Spring. That means your project manager is in your time zone, we are already inside Maryland procurement, and when a conversation is better in person than on a call, we can be there. For districts buying off schedule, our GSA contract is GS10F177AA.
For Delaware and Pennsylvania districts, the same team and the same workflow apply.
- Your project manager, in your time zone
- Already inside Maryland procurement
- On site when a conversation is better in person
- GSA contract GS10F177AA
Which service does the situation need?
| Service | Use it when | Format |
|---|---|---|
| Document translation | A parent needs an IEP, a notice, or a report in writing, in their language | Written, in your file format |
| On-Site Interpretation (OSI) | An IEP Team meeting where presence matters, or a difficult conversation with a family | In person, scheduled |
| Over-the-Phone Interpretation (OPI) | An unplanned call with a parent, right now | On demand, by phone |
| Video Remote Interpretation (VRI) | A meeting where the parent needs to see the interpreter, including signed languages | On demand, by video |
Common questions
Federal guidance from the Department of Education in 2016 tells districts to be prepared to provide timely and complete translated IEPs so parents have meaningful access. In Maryland, Education Article § 8-405 goes further and sets a 30-day deadline in defined circumstances.
When a parent's native language is spoken by more than one percent of the students in the local school system, and the parent requests a translation of the completed IEP or IFSP, the district provides the translated document within 30 days of the request.
Yes. PWN is one of the documents federal rules require in the parent's native language unless it is clearly not feasible, under 34 CFR § 300.503(c), and it is one of the most common requests we handle.
Records move through a controlled, secure workflow, and our practices are built to FERPA, Title VI, HIPAA, and SOC 2 expectations. Your project manager can walk your technology team through the specifics before any file moves.
We agree a turnaround with you in writing before intake, based on the document, the language, and your deadline. We would rather commit to a date we can hold than quote a fast one and miss it.
More than 300 spoken languages, dialects, and signed languages, with a network of over 16,000 linguists.
Yes, on site, by phone, or by video. Districts are required to take whatever action is necessary for a parent to understand the proceedings, including arranging an interpreter, under 34 CFR § 300.322(e).
Twenty minutes, and you will know whether we make this easier.
Tell us how your district handles translation requests today. We will tell you honestly where we would help and where we would not. No deck.
- One named project manager for your district
- A turnaround agreed in writing before intake
- Secure handling of student records
Book a 20-minute conversation
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